Project Assistant UNDP Azerbaijan Jobs
Project Assistant UNDP Azerbaijan Jobs.
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Project Assistant Job Details
Job Type: Contract.
Posted Date: 17 September 2021
Job Location: Baku, Azerbaijan
Organization: UNDP
Job ID: 39772
Vacancy Type: National protein
Posting Type: External
Last Date: 30 September 2021
Company Description:
The position of Project Assistant is in mission of UNDP’s joint project with the State Committee for Family, ladies and kids Affairs (SCFWCA) titled “ Empowering ladies in Azerbaijan for Social and Economic Participation”, enforced with funding from the govt of the uk of nice United Kingdom and European nation portrayed by the Foreign, Commonwealth and Development workplace (“FCDO”).
The project’s goal is thru building capacities of girls, making a lot of equal opportunities and strengthening the sanctionative setting, the project reinforces particularly the recovery and relief pillar of girls, Peace, and Security, wherever conflict-affected ladies become agents of modification to participate within the economic and social lives of their communities when the recent Karabakh conflict.
As a platform for modification, {the ladies|the ladies} Resource Centers (WRCs) are going to be utilized to advance gender equality in these communities with women and for girls.
Increasing money acquirement of girls and endorsing them for social modification through tailored capability building is complemented with sturdy formal and informal support networks.
Ultimately the project aims to attain economic security of conflict-affected ladies in order that they ar higher ready for external shocks of conflict and crises.
The project can aim to make sure that:
Outcome
1. Vulnerable ladies ar authorized with skills and have access to services and knowledge to boost livelihoods and deliver community-level edges sustainably, by cooperating as a part of the network of WRCs
Outcome 2. Stakeholders at national and native levels ar subsidiary of WRC models and take actions to strengthen vulnerable women’s economic and social inclusion through targeted interventions au courant by neutral analysis made by the project.
Job Description:
The Project Assistant can add shut collaboration with the Programme, Operations, Communications groups of UNDP within the organization for effective action of results, anticipating and conducive to timely, correct and consistent money, body, and procural processes. The incumbent is anticipated to exercise full compliance with UNDP programming, financial, procural, and body rules, laws, policies, and techniques, yet because the implementation of effective control systems.
The Project Assistant can guarantee money management of the project together with disbursements, preparation of multi-year project budget and budget revisions; follow-up on purchase orders and payment requests; preparation and submission of mid-term and final money reports.
Responsibilities:
Under the steerage and direct supervising of the Project Manager, the Project Assistant can perform the subsequent duties and functions:
Administrative management.
Pro-actively contribute to regular project implementation and guarantee conformity to expected results and project work-plans.
Maintain project correspondence and communication
Collect, register and maintain all info on project activities
Advise all project counterparts on applicable body procedures and ensures their correct implementation
Contribute to the preparation and implementation of progress reports
Prepare agendas and organize events, field visits, appointments and conferences each internal and external associated with the project activities and write minutes from the conferences.
Maintain an efficient and correct project classification system.
Provide support to international and native consultants within the implementation of their tasks for the action of project results (communication, contracts, agenda, visas, edifice reservations, etc.)
Maintain records on all project personnel/national/international consultants and their individual standing (contracts, ToRs, time and group action – if applicable, etc.) in accordance with accepted policies and procedures
Assist in logistic organization of conferences, training, and workshops
Provide support within the translation of project-related documentation.
Financial management.
Follow-up on timely disbursements by UNDP
Assist within the preparation of payments requests for operational expenses, salaries, insurance, etc. against project budgets and work plans.
Assist the preparations of project work plans and operational and money designing processes.
Monitor project activities, budget, and money expenditures on a monthly basis and maintain a correct record of approved project budgets and their revisions.
Prepare proposals for budget revisions
Prepare and submit expenditure and program budget standing reports.
Prepare continual reports as scheduled and special reports as needed for budget preparations and audit.
Undertake alternative money and body tasks on a poster hoc basis.
Procurement.
Assist in timely, accurate, and clear procural and achievement processes
Assist the Project Manager and Project Officer in preparation of ToRs and connected documents for the consultants
In accordance with the Work arrange organize for the procural of kit, provides and services.
Create and manage e-requisitions in ATLAS
Arrange for instrumentality maintenance and insurance as needed.
Ensure that written agreement processes follow the stipulated UNDP procedures.
Maintain records over project instrumentality inventory.
Qualification:
Bachelor’s Degree in money management, finance, economics, and/ or alternative social sciences.
Competencies:
Core competencies
Ability to form new and helpful concepts work
Ability to steer others to follow
Ability to boost performance and satisfaction
Ability to pay attention, adapt, persuade and rework
Ability to urge things done
Functional competencies
Knowledge Management and Learning:
Shares data and knowledge
Actively works towards continued personal learning, acts on learning arrange and applies freshly no inheritable skills.
Development and Operational Effectiveness:
Proven ability to problem-solve, and suppose creatively to develop and implement sensible business solutions in an exceedingly difficult socio-economic environment;
Ability to speak effectively, each orally and in writing, is needed to get, appraise and interpret factual information and to arrange
correct and complete reports and alternative documents.
Self-Management and EmotionalIntelligenceplete reports and different documents.
Self-Management and Emotional intelligence:
Focuses on results for the consumer and responds absolutely to feedback.
Consistently approaches work with energy and a positive, constructive angle.
Remains calm, in control, and good-natured even harassed.
Demonstrates openness to vary and talent to manage complexities.
Client Orientation.
Contributing to positive outcomes for the consumer.
Anticipates consumer needs;
Works towards making AN sanctionative atmosphere for a sleek relationship between the shoppers and repair provider;
Demonstrates understanding of client’s perspective.
Requirements:
At least three years of finance expertise, ideally within the development comes at the national and/or international level;
Experience within the UN Agencies or alternative international organizations would be AN plus.
Fluency in written and spoken Azerbaijani is needed.
A operating level of English is needed.
Excellent pc skills, specially, mastery of all applications of the MS workplace package;
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